Public vs Private Cloud for File Sharing and Sync

  • 2-Jul-2014

Our ECM and Cloud File Sharing (CFS) evaluations cover a number of cloud-based file sharing and sync tools. While you'll find many functional differences among these offerings, you'll face a particularly important technical decision related to security and storage choices.

At some level, all the tools cater to “secure file sharing.” All of them encrypt files, have strict policies for data center security, and implement password-controlled access. While this will suffice for many organizations, other customers will require more stringent security services. In some cases, this becomes matter of perception, but other times, you may need tighter control on documents due to confidentiality, or legal requirements to maintain certain documents in a particular locale. You may also seek better control over reporting and compliance-related issues.

To cater to such scenarios, some tools offer alternative deployment models that allow organizations to plug in their own storage systems lying within the organization’s own data center (and therefore IT control). Whether an on-premise location truly improves security is debatable, but the fact remains that some tools provide you with the flexibility to mix and match options in such a way that you can store some types of files (the ones that are highly confidential, for example) within your own storage environment, and keep other, less critical files in the public cloud.

So if you were considering tools and vendors such as Dropbox, Box, Accellion, Citrix, EMC, Oxygen, or Workshare, remember to evaluate their offerings for private cloud deployment if security and sophisticated enterprise controls lie at the top of your list. We evaluate storage, security, and other aspects in our recently updated ECM & Cloud File Sharing evaluations. You can download a sample here.

Other ECM & Cloud File Sharing posts

Thanks for the Book Reviews!

  • July 9, 2018

We wanted to take a moment to say a special thank you to a few people who took the time to write extended reviews of the book....

Apply Design Thinking to Technology Selection

  • September 12, 2017

Digital teams should replace outdated, waterfall-based approaches to selection with a more agile, adaptive process better suited to modern enterprise environments...

MD